Workforce Management

The All-in-One HR & Payroll Platform for Kenyan Businesses

Data Point Kenya's HR & Payroll Management System empowers organisations to manage their entire workforce lifecycle � from recruitment and onboarding through payroll processing, leave management, performance appraisals, and statutory compliance � in a single, integrated platform built for Kenya.

Fully compliant with KRA PAYE, NSSF Tier I & II, SHA/NHIF, NITA, and HELB deductions. Runs standalone or fully integrated with DataMed i-HMIS and accounting systems.

Request a Demo Get a Quote

Biometric HR attendance and access control system

Unlimited Employees

No per-seat limits � scale from 5 to 5,000+ staff

Multi-payroll

Run multiple payrolls (main, casual, contract) simultaneously

Payroll History

Full audit trail and 10-year payroll archive

KRA P9 Forms

Automated PAYE returns and KRA P9A/P9B generation

System Modules

Everything HR Needs, In One Place

Employee Records & Onboarding

Centralised employee profiles with documents, contracts, photos, emergency contacts, education, and work history. Digital onboarding workflows with e-signature.

Payroll Processing

Automated monthly payroll with configurable pay heads, deductions, overtime, allowances, and back-pay calculations. Bulk payroll run in minutes.

KRA PAYE & Statutory Deductions

Automatic PAYE calculation using KRA tax bands. NSSF Tier I & II, SHA/NHIF, NITA, HELB deductions computed and remittance reports generated.

Leave & Absence Management

Leave policy configuration (annual, sick, maternity, paternity, compassionate). Online leave application, approval workflow, and real-time balance tracking.

Time & Attendance

Integration with biometric clocking devices, shift scheduling, overtime tracking, and attendance reports feeding directly into payroll.

Performance Appraisals

KPI-based appraisal cycles, 360� feedback, goal setting, competency assessment, and automatic pay review linkage.

Training & Development

Training needs analysis, training calendar, course tracking, certification records, and CPD point management.

Benefits Administration

Medical scheme management, pension contributions, group life insurance, and flexible benefit allocation per employee grade.

HR Analytics & Reports

Headcount reports, turnover analysis, payroll cost dashboards, department cost centres, and custom report builder with export to Excel/PDF.

Payslip & P9 Generation

Auto-generated digital payslips sent via email or employee self-service portal. P9A/P9B tax certificates generated for KRA iTax filing.

Multi-Branch / Multi-Company

Manage employees across multiple branches, departments, or subsidiary companies under one system with consolidated reporting.

Employee Self-Service (ESS)

Employees access payslips, apply for leave, view attendance records, and update personal details via web browser or mobile.

100% Kenya Statutory Compliance

Built for Kenya's Regulatory Environment

KRA PAYE & iTax

Automatic PAYE computation using current tax bands. P9A/P9B e-returns ready for iTax upload. Monthly PAYE remittance reports.

NSSF Tier I & II

Correct NSSF deductions per NSSF Act 2013, both tier I (KES 720) and tier II (6% of pensionable pay). Remittance schedules generated.

SHA / NHIF

Social Health Authority (SHA) contributions auto-calculated per current rates. NHIF legacy support for transitional periods.

NITA & HELB

National Industrial Training Authority levy and Higher Education Loans Board deductions managed with statutory remittance reports.

Integrations

DataMed i-HMIS

Full integration � clinical staff timesheets flow directly into payroll.

Biometric Devices

Fingerprint and face recognition clocking linked to attendance module.

M-Pesa Salary Disbursement

Pay employee salaries directly via M-Pesa bulk payment API.

Bank Salary Transfers

EFT salary files in KCB, Equity, Co-op, Standard Chartered formats.

Human Resource & Payroll Management